Evidos.com’s privacy and cookie statement

Privacy-sensitive data or personal data are processed through Evidos B.V.’s services and website www.evidos.com. (hereinafter called ‘Evidos’). The careful handling of personal data is of great importance to Evidos. Accordingly, we process and protect personal data with the greatest possible care.

If you use Evidos’ Signhost.com cloud service, we recommend that you read the relevant privacy and cookie statement relating to the personal data we – as the controller – process when providing this service.

We adhere to privacy law requirements when processing data. This means, among other things, that we:

  • state clearly for which purposes we process personal data through the privacy and cookie statement;
  • try to limit the personal data we collect to only those that are required for legitimate purposes;;
  • ask you for your express consent before processing your personal data in those cases in which your consent is required;
  • take appropriate security measures to protect your personal data and require parties who process data on our instruction to do the same;
  • respect your right to inspect, correct or delete your personal data upon request.

We are the controller for the data processing. In this privacy and cookie statement, we explain which personal data we collect and use, and for what purpose. We recommend that you read this statement carefully.

This privacy and cookie statement was last amended on 26 October 2018.

Use of personal data

In using our website or service, you deposit certain details with us, which may include personal data. We retain and use only the personal data that we receive directly from you, or of which it is clear at the time of receipt that this data is provided to us for the purpose of processing. We will not use your personal data for any other purposes unless you have given us prior permission to do so.

You may use our website to request information about our products and/or services (e.g. by downloading our white papers). We will then ask you to provide us with some personal details to enable us to send that information to you or to contact you.

You can also log in through the website using the ‘Login’ button to access our online portal. You will need to enter some personal details to be able to log in.

You can request a trial account or a trial API account through the website, which will enable you to use our services for a limited period of time. We will ask you to enter some details if you wish to use this trial account.

You can also ask questions, lodge a complaint or report a security breach using the contact form on the website. You will have to enter some details to enable us to handle your question, complaint or report.

Vacancies will also be published on our website when we are looking for new employees. You can submit your application through the website, for which we require various personal details.

You can also register for Evidos events through the website. If you wish to register for an event, we will ask you to enter some details.

Finally, we keep statistics on the use of our services and the website. We may combine your personal data to gain insight into how our services are used and who are interested in them.

We will process the following data that you provide; which data exactly will in part depend on your use of the website and/or our services:

  • forename and surname;
  • address details;
  • email address;
  • telephone number;
  • payment and invoice details;
  • company name;
  • training and study data;
  • curriculum vitae;
  • photograph (if uploaded);
  • cover letter (if uploaded);
  • IP-address;
  • log-in details;
  • clicking and browsing behaviour.

The above data will be used for the following purposes:

  • to provide information about our products and services;
  • to enable you to use our website and services;
  • to deliver our services and perform the agreement;
  • to answer questions asked through the website;
  • to send our newsletter;
  • to enable you to submit your application and it to be processed;
  • to improve the services we provide.

Retention period

The above data will be kept for as long as is necessary to deliver our service to you and/or while you are registered for our newsletter, with a maximum retention period of two years after the last activity. Your data may be retained for longer if there is a statutory retention obligation.

Newsletter

We produce a newsletter; your email address will only be added to the list of subscribers with your express consent. In this newsletter, you will find news, tips and information about our products and services.

You can unsubscribe from the newsletter at any time. Each newsletter contains a link to unsubscribe.

Verstrekking aan derden

We will not provide the data you have supplied us with to third parties if you have not given permission for us to do so, unless we need to do so within the framework of implementing the agreement you have entered into with us and/or if we are under a legal obligation to do so (e.g. if the police demand data when a criminal act is suspected). For instance, your data will be passed on to our technical partners who supply services enabling your data to be stored and processed or our services to be maintained.

We may pass on data concerning your use of the website to ICT service providers that we have engaged with, who analyse such usage data so that we can improve our services, by making the website more user-friendly, for instance. The analyses also show us which parts of the website are popular and which parts attract fewer visits.

Cookies

Our website uses cookies. Third parties engaged by us place cookies as well.

A pop-up indicating that clicking the ‘agree’ button on our website denotes acceptance of the cookies is displayed the first time that you visit our website. By clicking this button on our website, you grant us permission to use all cookies and plug-ins as set out in the pop-up as well as in this privacy and cookie statement. You are free to disable cookies in your browser. Please note that doing so could mean that our website will no longer function optimally.

If you give us permission through the cookie settings, we will engage the following parties:

  • DoubleClick;
  • Google Analytics;
  • Google Tag Manager;
  • Cookie Consent
  • Hotjar;
  • Intercom.

We use the cookies referred to above for the following purposes:

  • to generate general statistics and to obtain an insight into how our website is used by the public;
  • to process data for direct marketing purposes, including approaching potential clients;
  • to optimise our services

We have no control over what the above parties do with the cookies. For more information about those parties and what they do with cookies, please see their respective privacy statements (which are subject to regular changes).

Security

We take security measures to limit misuse of and unauthorised access to personal data. For more information about the security measures that we have taken, please see our: security statement.

Websites of third parties

This privacy statement does not apply to third-party websites that are connected to our websitethrough links. We cannot guarantee that these parties will treat your personal data in a reliable orsecure manner. We therefore recommend that you read the privacy statements relating to thesewebsites before using them.

Changes to this privacy and cookie statement

We reserve the right to amend our privacy statement. Changes will be published on this website andwe will make sure that the old versions remain available. We recommend that you check this statement regularly, to ensure that you aware of these changes.

Inspecting, amending and removing your data

You may contact us at any time if you have any questions or wish to know which of your personaldata we hold. Please send your requests to privacy@evidos.com.

You have the following rights:

  • The right to inspection: You have the right to inspect the personal data that you have provided and
    that we process.
  • The right to rectification: You have the right to correct or supplement the personal data that you
    have provided and that we process if they are incorrect or incomplete.
  • The right of objection: You may object to the processing of your personal data and to direct
    marketing.
  • The right to deletion: You may ask us to delete your personal data.
  • The right to the transferability of data: If it is technically possible, you have the right to have the
    personal data that that we process transferred to a third party.
  • The right to limit the processing of data: In some cases you may ask to have the processing of your
    personal data limited (whether or not temporarily), which will result in our processing fewer of your
    data.

In the interests of preventing misuse and fraud, we may ask that you provide proper identification. If you wish to inspect personal data linked to a cookie, please make sure to include a copy of the relevant cookie. You will find the cookie in your browser settings.

Dutch Data Protection Agency

Needless to say, we will be happy to help should you have any complaints about the processing ofyour personal data. Under privacy law, you are also entitled to lodge a complaint with the Dutch Data Protection Agency against the processing of your personal data. You may contact the Dutch
Data Protection Authority for this purpose.

Contact details

If you have any questions regarding your privacy and our privacy and cookie statement, please include them in an email to the following address.

Evidos B.V.

Zijlweg 148a

2015 BJ Haarlem

023 737 0046

privacy@evidos.com